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 Administrative Department
 

 

Department of Administrative Affairs

 Establishment of the department

 

The department started its work with the foundation of the university in 1987 and was called then the Department of legal and administrative affairs till the beginning of 2015 when it was splintered and the administrative part became an independent department.

 Objectives

 The department aim is to execute the administrative works of the university in such a way as to ensure the proper functioning of the administrative process and well away from the routine and administrative complications.

 

The activities of the department

 

Organization of administrative work and find ways and methods of work eliminate administrative routine and to achieve the desired end of completing the work assigned with due accuracy and speed   

 

Sections of the Department

 

1.  Personnel Section

2. Section Internal Affairs

3. Issued and incoming Section

4.  Electronic archiving Section

5. Dossiers Section

 

*Personnel unit: The execution of all issues relevant to all the teaching staff and employees from issuing scientific titles, certificates verification, confirmation, and the rates of daily work  

  *Internal Affairs Section: The management of the issued and incoming paper work,  filing daily official paper work, and receiving and delivering mail coming, other universities and colleges, as well as the departments of the university headquarters. 

 

* Electronic archiving Section: electronic filing and archiving of all the university official letters and directions whether issued by or incoming to the university in such a way as to easily retrieving any official letter by way of reference, title, or subject.  

 

*Dossiers Section: To file and archive all that is issued for and on an employee in the university. Dossiers are continually maintained and updated as they represent the employment history of the employee and teaching staff member.   

   

The responsibilities and powers of the director of the department

 

The Director of the department exercises the following powers and responsibilities to ensure the flow of work in the department:

1.    The distribution of tasks among the staff of the department 

2.    Granting routine leaves permissions that do not exceed 10 days and the approval of the sick leave.

3.    Recommending the applications for more than 10 days routine and sick leaves and study leave

4.  Supervising the performance of the work in the follow-up of the activities of the employees

5. Recommending disciplinary proceedings against the negligent employees.

6. Recommending commendation and appreciation of distinguished and creative employees.

7. Recommending granting department employees promotion and upgrading bonus

8. Recommending appointment, placement of staff, and dispensation of department affiliates according to the rules in power

9. Proposing that the employees in the department be assigned overtime work according to the laws and regulations of the organization.

10. Representing the department in relevant conferences and symposia

11. The distribution of tasks and responsibilities among the staff members of the department to help   develop and improve the performance of the work as specified.

12. Recommending the delegation of staff members inside the country for a period not exceeding one week.

13. Recommending the granting of various allocations to all staff members of the department

14. Evaluation of the performance of the staff of the department and submitting it to the relevant authorities.

15. The proposal of a temporary appointment of employees in the department to gap staff shortage to ensure work flow.

16. Recommending the fixation of the staff members of the department after completion of approbation period

17. Recommending the assignment of a staff member to be an acting head of department when in routine and sick leave or when delegated.

 

18. Any other responsibilities and powers authorized or granted by immediate superiors

 

Department Staff

1. Sobhi Abdul Ghafour Al-Mulla, Director of the department

2. Mahmoud Jassim Mikhlif- Director of Personnel

3. The Director of the unit of archiving Azawi Latif

4. Ahmed Saleh oweid, Director of the Self unit

5. Heiman Salman Fajer, Director of the file unit    

6. Abeer Rashid Mohamed

7. dheaa Hamid Behind

8. Mohammad Qahtan Hamid

9. Ali Jassim Mohammed

10. Wisam Khalid Jummar

11. Hamid Shahab Hamad

12. Khodair Ahmed Hamad

13. Raad Hamid Jeeiaa

14. Ahmed Ghanem Mohamed

15. Ahmed Hamad Saleh

16. Samar Saad Atallah

17. Mustafa Hamad Abdul

18. Shaimaa Hamid Aboud

19. Salim Hamad Majid

20. Omaima Mohammad Jasim

21. Wfaa Kamel Ibrahim

22. Marwa Sabah Latif

23. Essam Khamis Shalal


 

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